Q: Is captioning is required for all video according to University of Iowa policy?
A: Captions are required whenever a participant requires them to experience University-provided video. All University IT resources are subject to University of Iowa IT Accessibility Policy, which defines standards for accessible technology at the University of Iowa. This includes media hosted on University media servers, commercial media servers (e.g., YouTube, Vimeo), and resources provided by a third-party vendor (e.g., Khan Academy, Lynda.com). Video providers are advised to prioritize captioning tasks and resources to best match their specific needs, in order to ensure that video is accessible to users who require captioning.
The policy standard is the World Wide Web Consortium Web Content Accessibility Guidelines 2.0, Level AA (see below).
Web Content Accessibility Guidelines 2.0, Level AA
Guideline 1.2: Time-Based Media
In Web Content Accessibility Guidelines 2.0, Level AA (WCAG 2.0) media accessibility is explicitly covered by "Guideline 1.2: Time-Based Media". Captioning requirements are addressed in success criteria 1.2.2 (captioning for recorded media) and 1.2.4 (captioning for live media). Guideline 1.2 also covers requirements for audio description.
Success Criterion 1.2.2 Captions (Prerecorded):
Captions are provided for all prerecorded audio content in synchronized media, except when the media is a media alternative for text and is clearly labeled as such. (Level A)
See: Captions (Pre-recorded): Understanding SC 1.2.2 from the World Wide Web Consortium Working Group.
Success Criterion 1.2.4 Captions (Live):
Captions are provided for all live audio content in synchronized media. (Level AA)
See: Captions (Live): Understanding SC 1.2.4 from the World Wide Consortium Working Group.