Unstructured documents are like run-on sentences—much more difficult for people to navigate and process. Structures and styles make documents more consistent and easier to modify and maintain.

  • Structure longer articles and documents using headings and subheadings. This breaks up and organizes the text, which improves readability for everyone, and it will automatically generate a topic outline that’s easier for assistive technology to navigate. Using the built-in heading style buttons in Microsoft Word (Title, Heading 1, Heading 2, etc.) is one easy way to do this.
  • Provide a table of contents, bookmarks, and other aids to assist users in navigating longer articles and documents.
  • If your document will include lists and tables, create them using the list and table tools in your authoring program rather than inserting an image.
  • If you use links, make sure the link text is meaningful and descriptive. (For example, rather than using a generic “click here,” say where the link actually goes: “5 accessibility mistakes article.”)

Learn more about creating accessible documents