Many document formats use similar development techniques, and so approaches to accessibility are also similar. The following techniques apply to document technologies like Microsoft Word (.docx), Portable Document Format (.pdf), PowerPoint (.ppt), as well as web documents (e.g., HTML pages, or documents created in content or learning management systems such as Canvas or Drupal).

  • Provide additional descriptive text (alternate, or “ALT” text) for all images, and especially those that convey information
  • Use fonts that are easier to read: high-contrast, sufficient size, simple design
  • Structure longer articles and documents using headings and subheadings to generate a topic outline
  • Provide a table of contents, bookmarks, and other aids to assist users in navigating longer articles and documents
  • Use well-structured tables for data presentation, including defined headers; avoid using tables for layout
  • If you use links, make sure the link text is meaningful and descriptive
  • Do not share scanned documents or documents that consist of only images